Privacy Policy

Your privacy matters deeply to us. This policy explains how Vextronix Pro collects, uses, and protects your personal information when you interact with our investment education platform.

Last Updated
March 15, 2025

1 Information We Collect

We collect information that helps us provide better investment education services. This happens when you register for courses, contact our team, or use our learning platform.

Personal Details
Name, email address, phone number, and postal address when you create an account or enquire about our programs.
Learning Progress
Course completion rates, quiz results, and learning preferences to personalise your educational experience.
Technical Information
IP address, browser type, device information, and website usage patterns for security and improvement purposes.
Communication Records
Messages you send us, support tickets, and feedback to help us serve you better and resolve any issues.

2 How We Use Your Information

Your information serves specific purposes related to delivering quality investment education. We're transparent about each use:

  • Providing access to course materials, webinars, and educational resources
  • Tracking your learning progress and suggesting relevant content
  • Sending course updates, market insights, and educational newsletters
  • Responding to your questions and providing customer support
  • Improving our platform based on user behaviour and feedback
  • Ensuring account security and preventing unauthorised access
  • Meeting legal obligations under Irish and EU regulations
Marketing Communications

We only send marketing emails to people who've opted in. Every email includes an unsubscribe link, and we honour removal requests within 48 hours. You can also contact us directly to update your preferences.

3 Data Sharing and Third Parties

We don't sell your personal information to anyone. However, we do work with trusted partners to deliver our services effectively:

  • Email service providers for course communications and newsletters
  • Payment processors for secure transaction handling
  • Cloud hosting services for platform operation and data storage
  • Analytics tools to understand website usage and improve user experience
  • Customer support platforms to manage enquiries efficiently

All third-party partners sign data processing agreements and must follow strict security standards. They can only use your information for the specific services they provide to us.

Legal Disclosure

We may share information when required by law, to protect our rights, or in connection with legal proceedings. This includes responding to court orders, regulatory requests, or investigating potential fraud.

4 Your Rights Under Irish and EU Law

As someone whose data we process, you have significant rights under the General Data Protection Regulation (GDPR). Here's what you can do:

  • Request access to all personal data we hold about you
  • Correct any inaccurate or incomplete information
  • Delete your data when it's no longer needed for legitimate purposes
  • Object to processing for marketing or legitimate interest purposes
  • Restrict processing in certain circumstances
  • Receive your data in a portable format for transfer elsewhere
  • Withdraw consent where processing relies on your agreement

To exercise these rights, email us at [email protected] with your request. We'll respond within 30 days and may ask for identification to protect your privacy.

Data Protection Authority

If you're unhappy with how we handle your data, you can complain to the Data Protection Commission of Ireland at [email protected] or through their website at dataprotection.ie.

5 Data Security and Protection

Protecting your information is a top priority. We use industry-standard security measures and regularly review our practices:

  • SSL encryption for all data transmission between your device and our servers
  • Secure cloud storage with access controls and monitoring
  • Regular security audits and vulnerability assessments
  • Staff training on data protection and privacy best practices
  • Multi-factor authentication for administrative access
  • Automated backups with encryption at rest

While we implement strong security measures, no system is completely immune to risks. We continuously update our defences and will notify you promptly if any security incident affects your personal data.

Your Security Role

Keep your account secure by using a strong, unique password and logging out after each session. Never share your login details, and contact us immediately if you suspect unauthorised access.

6 Data Retention and Deletion

We keep your information only as long as necessary for the purposes outlined in this policy or as required by law:

  • Active student records: Retained while you use our services plus 3 years
  • Course completion certificates: Kept for 7 years for verification purposes
  • Marketing preferences: Until you unsubscribe or request deletion
  • Support communications: Retained for 2 years to ensure consistent service
  • Financial records: Kept for 6 years to meet Irish tax law requirements
  • Website analytics: Anonymised after 14 months

When data reaches the end of its retention period, we securely delete or anonymise it. You can request early deletion of your information, though we may need to keep some records for legal compliance.

7 International Transfers

Some of our service providers operate outside the European Economic Area. When we transfer your data internationally, we ensure appropriate safeguards:

  • Transfers only to countries with adequate data protection as recognised by the European Commission
  • Standard contractual clauses approved by EU authorities for other destinations
  • Additional security measures when required by data protection law
  • Regular monitoring of international partners' privacy practices

Your data receives the same level of protection regardless of where it's processed. We maintain records of all international transfers and the legal basis for each.

8 Cookies and Tracking Technologies

Our website uses cookies to enhance your experience and understand how people interact with our content:

Essential Cookies
Required for basic website functionality, login sessions, and security features. These cannot be disabled.
Analytics Cookies
Help us understand visitor behaviour and improve our website. Data is anonymised and used only for statistical purposes.
Preference Cookies
Remember your settings and customisation choices to provide a personalised experience on return visits.

You can control cookie preferences through your browser settings or our cookie consent tool. Disabling some cookies may affect website functionality.

9 Children's Privacy

Our investment education services target adults making financial decisions. We don't knowingly collect personal information from anyone under 16 years old.

If we discover we've collected data from someone under 16 without proper parental consent, we'll delete it immediately. Parents who believe their child has provided information to us should contact our privacy team right away.

Age Verification

We ask for date of birth during registration to verify age eligibility for our financial education programs. This information also helps us provide age-appropriate content and comply with financial services regulations.

10 Changes to This Policy

We review this privacy policy regularly and update it when our practices change or new regulations come into effect. When significant changes occur, we'll notify you through:

  • Email notification to registered users
  • Prominent notice on our website homepage
  • Update notification when you next log in to your account

Continued use of our services after policy changes indicates acceptance of the updated terms. However, for significant changes affecting your rights, we may seek explicit consent.

Previous versions of this policy are available upon request for your reference.

Questions About Your Privacy?

Our privacy team is here to help with any questions about how we handle your personal information.

Email Address
Phone Number
+353 44 922 3452
Postal Address
Chapel Street, Bennettsbridge
Kilkenny, R95 YC81, Ireland